Power Point

Question 1 - How  to use Graphics and Charts

Use charts and graphs in your presentation

You can use Microsoft PowerPoint 2010 to make and edit charts and graphs using data in Microsoft Excel 2010. There are two ways to add a chart or graph to a presentation:

• You can create a chart or graph in your presentation.    When you create a chart in PowerPoint, the data for that chart is edited using Microsoft Excel 2010, but the data is saved with the PowerPoint file.
• You can paste an Excel chart or graph into your presentation and link to the data in an Excel file.    When you copy a chart from a saved Excel file and paste it into your presentation, the data in the chart is linked to that Excel file. If you want to change the data in the chart, you must make your changes to the linked worksheet in Excel, and then refresh the data in your PowerPoint presentation. The Excel worksheet is a separate file and is not saved with the PowerPoint file.
  Pasting a linked chart or graph is the easiest way to incorporate a chart built from an existing Excel workbook, or one with a large amount of data. For more information, see Insert a linked Excel chart in PowerPoint 2010

 NOTE    The following guidance assumes Microsoft Excel 2010 is installed on your computer. If Excel 2010 is not installed, a new data chart in PowerPoint is created using Microsoft Graph. In that case, some of the advanced data charting capabilities of Excel 2010 are not available.

Create a chart or graph in a presentation

To create a chart or graph in PowerPoint 2010, do the following:

1. In PowerPoint, click the placeholder into which you want to insert a chart or graph.
2. Do one of the following:

• On the Insert tab, in the Illustrations group, click Chart.
  
• In the placeholder, click Insert Chart .

3. Click the chart or graph type that you want and click OK. 
   A Microsoft Excel worksheet with some sample data opens in a new window. To replace the sample data, click a cell on the worksheet and enter your data. You can also replace the sample axis labels in Column A and the legend entry name in Row 1.
4. When you have input all data that you want in the Excel worksheet, click the File tab and then click Close. The chart in PowerPoint is automatically updated with the new data.

You can modify the chart in PowerPoint, including changes to appearance, size or position. Click the chart, then on the green Chart Tools contextual tab, use the Design, Layout or Format tab to make changes. To add animation effects to the chart, use tools on the Animations tab.

You can change chart data in PowerPoint. Click the chart, then on the green Chart Tools contextual tab, on theDesign tab, click Edit Data. For more details, see Change the data in an existing chart.

 TIP    Some types of charts, such as organization charts, flow charts, hierarchical diagrams, or showing repetitive information, might be more easily and effectively created using SmartArt. If you are not sure which would be the best tool, see When should I use a SmartArt graphic and when should I use a chart?

Question 2 - How to Running Presentation

Create a self-running presentation

By using a self-running presentation, you can communicate your information without a presenter. For example, you can set up a presentation to run unattended in a booth or kiosk at a trade show or convention, or you can send a CD with a self-running presentation to a client.

You can make most controls unavailable, so that your audience cannot make changes to your self-running presentation. Self-running presentations restart after they are finished and when they have been idle on a manually advanced slide for longer than five minutes.

To package a self-running presentation to run on a CD, network, or computer, see Copy a presentation to a CD, network, or local disk drive.

In this article

• Considering the interactive options for a self-running presentation
• Add navigation
• Add narration
• Rehearse and record slide timings
• Set up a presentation to run at a kiosk

Considering the interactive options for a self-running presentation

When you design a self-running presentation, keep the environment in which the presentation will appear in mind — for example, whether the booth or kiosk will be in an unmonitored public place or whether supervision will be available. By keeping the environment in mind, you can better determine what elements to add to your presentation, how much control to give your audience, and what steps to take to prevent misuse.

Options that you might want to consider when designing a self-running presentation include the following:

• Hyperlinks and Action buttons   You can use hyperlinks to help your audience move through your presentation or move to other programs. You can also use action buttons, which are built-in navigation buttons that can give your presentation the look and familiarity of a Web page, with buttons for Home, Help, Back, Next, and so on.
• Voice narration   You can add recorded narration that plays with your presentation.
• Automatic or manual timings   You can set up your presentation to run by itself by using automatic timings, or you can set up your presentation so that your audience can navigate through it at their own pace by clicking action buttons. If you set up your presentation to run at a kiosk, only objects with hyperlinks or action buttons can be clicked.

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Add navigation

If you want your audience to move through your self-running presentation freely, you can add hyperlinks or action buttons to provide navigation.

• Hyperlinks   

You can add hyperlinks that go to custom shows, specific slides within your presentation, different presentations, Microsoft Office Word documents, Microsoft Office Excel worksheets, locations on the Internet or an intranet, or e-mail addresses. You can create a hyperlink from any object, including text, shapes, tables, graphs, and pictures.

To learn how to add a hyperlink, see Create a hyperlink.

• Action buttons   

PowerPoint includes ready-made action buttons that you can add to your presentation and that you can define hyperlinks for. Action buttons contain shapes, such as right and left arrows. Use them when you want to include commonly understood symbols for going to next, previous, first, and last slides. PowerPoint also has action buttons for playing movies or sounds.

To learn how to add an action button, see Add an action button.

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Add narration

Adding narration can help deliver information more clearly in your self-running presentation.

To record a narration, desktop computers require a sound card, a microphone, and a microphone connector. Laptop computers require only a microphone and a microphone connector. You can record a narration before you run a presentation, or you can record it during the presentation and include audience comments. If you do not want narration throughout your entire presentation, you can record separate sounds or comments on selected slides or objects. For more information, see Add narration to a presentation.

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Rehearse and record slide timings

 NOTE   Be prepared to begin timing your presentation immediately after you perform the first step in this procedure.

1. On the Slide Show tab, in the Set Up group, click Rehearse Timings.

The Rehearsal toolbar appears and the Slide Time box begins timing the presentation.

The Rehearsal toolbar

 Next (advance to next slide)

 Pause

 Slide Time

 Repeat

 Total presentation time

2. While timing your presentation, do one or more of the following on the Rehearsal toolbar:
• To move to the next slide, click Next.
• To temporarily stop recording the time, click Pause.
• To restart recording the time after pausing, click Pause.
• To set an exact length of time for a slide to appear, type the length of time in the Slide Time box.
• To restart recording the time for the current slide, click Repeat.
3. After you set the time for the last slide, a message box displays the total time for the presentation and prompts you to do one of the following:
• To keep the recorded slide timings, click Yes.
• To discard the recorded slide timings, click No.

Slide Sorter view appears and displays the time of each slide in your presentation.

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Set up a presentation to run at a kiosk

Setting up a presentation to run at a kiosk allows you to control whether a mouse click anywhere on the screen advances a slide. For example, if you want your presentation to be viewed at a specific pace, set automatic timings, and then set the presentation to run at a kiosk. To give users additional control, you can add navigation, such as hyperlinks or action buttons, to your slides.

1. On the Slide Show tab, in the Set Up group, click Set Up Slide Show.
2. Under Show type, click Browsed at a kiosk (full screen).

 IMPORTANT   If you set up a presentation to run at a kiosk, remember to also use automatic timings, navigationhyperlinks, or action buttons. Otherwise, your self-running presentation will not advance beyond the first slide.

Conclusion ;
In the microsoft power point , i have learn how to use graphics and charts , and i have learn how to running the presentation .